Council & Volunteering

ORMTA's Provincial Council is managed by volunteer ORMTA members. The Executive consists of the President, Vice President, Secretary-Registrar, Treasurer, Communications Coordinator and either a 2nd Vice President or Past President. The remainder of council is currently comprised of Zone Representatives who each also manage a specific portfolio. Councillors remain on Council for a 2-year term (with the option of continuing for a 2nd, 2-year term), or longer should they become a part of the Executive.

Virtual meetings are held in the Fall, Winter and Spring with the in-person Annual General Meeting held in the Summer months

At the 2026 AGM in August, the membership will vote on a new draft of ORMTA By-Laws. If approved, ORMTA Zones and the position of Zone Representatives will no longer exist. Therefore, we are currently accepting nominations to join Council as “Council Members at Large.”

Council Member at Large Nomination Form

Please contact Sandra DiCienzo with any questions on joining Provincial Council.

Programs

Below are the initiatives and events that ORMTA organizes. Select a program below to learn more about the duties involved.

    • Creates ads for events and print resources for ORMTA promotion

    • Responsible for contacting current and potential advertisers for ORMTA’s advertising channels

    • Responsible for ad placement decisions in ORMTA’s Notes Magazine

    • Organizes advertisements for ORMTA’s Notes Magazine editor

    • Issues invoices for advertisements

    • Oversees online advertising of ORMTA

    • Find and maintains liaisons with other similar organizations

    • Highly recommended that the councillor with this portfolio is familiar with rules set out by Canada Revenue Agency regarding charitable organizations

    • Coordinates changes, additions or deletions to the Bylaws

    • Fully reviews the Bylaws every 3 years, obtaining legal advice if needed

    • Share ideas for branch and provincial events to celebrate Canada Music Week

    • Prepare reports for the CFMTA Canadian Music Teacher magazine and ORMTA Notes magazine

    • Plan a social media campaign to raise awareness about Canada Music Week and share Canadian music videos, etc.

    • Contact provincial leaders to request letters of congratulations in recognition of Canada Music Week and distribute these through social media and Notes

    • Coordinates the ORMTA Provincial Instrumental and Vocal Competitions yearly and the Young Artist Competition bi-annually (on a convention year)

    • Duties include: suggesting and booking adjudicators, recruiting volunteers, setting a schedule, hosting and reviewing the rules, application forms, fees and programmes

    • Provides support to Branches organizing Zone Competitions to ensure continuity

    • Plan and deliver initiatives that entice prospective members to apply for membership

    • Find and maintain liaisons with other similar organizations such as OMEA, NATS, Music Mondays, etc.

    • Be responsible for reciprocal advertising with affiliate organizations of workshops, events, etc.

    • Add posts and questions on ORMTA social media pages for membership questions and concerns

    • Plan ways to recognize milestone years of membership

    • Promote the provincial level writing competition to members through social media, Accent, and Notes magazine

    • Represent Council in hiring a provincial adjudicator

    • Oversee all aspects of the application process, adjudication process, and results of the competition

    • Work with the national CFMTA Chair to submit provincial winning entries

    • Prepare an article for Notes, presenting the results and winning entries

    • Prepare results of all entries for the ORMTA website

    • Collects OCTA nominee information from Branches and assembles a Power Point presentation and programme for the Awards Luncheon

    • Collects Pedagogy Award application forms and confirms a winner

    • Collects information for the website, Notes Magazine and Awards Luncheon presentation

    • Reviews the nomination and application forms annually

    • Accepts applications from music educators who wish to be added to the ORMTA Clinicians List

    • Liaise with the Communications Coordinator to inform membership of upcoming workshops and professional development opportunities on social media channels and website

    • Keeps a list of clinicians, updated yearly, to be used by branches looking to have in-person or virtual workshops

    • Prepares the "Fresh Beats" monthly e-newsletter

    • Promote the Young Artist Tour opportunity to branches and members

    • Oversee all aspects of the Provincial Young Artist winner's tour (in an even year), including promotional materials, scheduling, travel, programs, etc.

    • Work with the national CFMTA Young Artist Chair to organize promotional materials

    • Promote the Ontario tour dates through social media, Accent, and Notes magazine

    • Represent Council in outreach to companies and associations who may wish to sponsor a venue, etc. for the tour

    • Aim to bring a strong community presence to the tour

    • Raise the profile of past Young Artists with articles (Where Are They Now?) in Notes magazine and other social media outlets

    • Liaise with the national CFMTA Young Artist Chair to promote a provincial tour for the national winner (in an odd year)